If you are leaving your job for good, you may want to show you grateful you have been for the time, experiences, and relationships you had with your coworkers. Whether you are leaving for another company, starting a business, or retiring, you may want to create a farewell letter and send this to your colleagues. But to make sure you can write a meaningful letter you should know how to write a good one.
Reasons for Writing a Farewell Letter
Farewell letters are often sent to colleagues due to the following reasons:
- To show respect. You probably want to write and send a goodbye letter as a polite gesture. This shows your respect toward your team and manager. Because you may have formed bonds with your colleagues, they will understand and appreciate why you have to leave your job.
- Maintain your network. While you may no longer be working with your colleagues now, they can still be an important part of your network. These people can help you write future references. Also, your colleagues can introduce you to new opportunities or connect you with individuals in their network to help you reach your career goals.
- Share transition-related information. In your current job, you probably liaise with some people or work with a team to complete a project. Once you leave, such people may no longer be sure about whom to contact. That is why your goodbye letter should include information regarding the transition plan and ensure this letter also reaches the person who will take over from you.
Things to Keep in Mind
There is no standard format when it comes to writing a goodbye letter. Below are some aspects you must think about:
- Send the letter before your last day. Ensure the letter is sent days before your last day. This will give your coworkers enough time to respond to it. Some colleagues may want to say goodbye in person or learn about the transition plan.
- Concentrate on positive relationships. Your letter must not focus on you. Rather, it should focus on the positive relationship you have formed with your colleagues. Ensure you include details about memorable moments with them and those you have learned from these people. Thank your colleagues for the support, leadership, and mentorship they offered.
- Write a concise letter. If your team is already aware of your departure from work, you can just thank them in your letter and tell them about the date you will officially leave and the transition plan. It is easier to read a simple goodbye letter and this shows your respect for your co-workers’ time.
